Invoice software for agencies
Run billing for a dozen clients without dropping the ball. Milestone invoices, team access, and clean reports your finance person will actually thank you for.
Kostenloser Plan · Keine Kreditkarte nötig · In wenigen Minuten startklar
Die Probleme, die Sie wirklich haben
Multiple clients, multiple projects
Every client has their own POs, payment terms, and contacts. Keeping them straight is half a job.
Milestone billing
A 6-month project doesn't bill in one invoice. You need to slice it into milestones and track each one.
Team scaling
Sales sends quotes, account managers track delivery, finance issues invoices. They all need the same data.
Branded client experience
Your invoice is a brand touchpoint. A scruffy PDF undermines the work you do for the client.
Agency-grade billing without enterprise-grade complexity
Lemon Invoice gives your agency a shared workspace where sales, account management, and finance see the same truth. Quote, invoice, track milestones, and send branded documents, across as many clients as you need.
So funktioniert's
Create your free account
Sign up with your agency's email and the workspace is ready immediately: no credit card, nothing for your team to install, and nothing for IT to approve first. Because everything runs in the browser, account managers, sales, and finance all log into the same account from wherever they're working, whether that's the studio, home, or a client's office across town on a given day.
Add your business and clients
Set up your agency profile: logo, payment terms, invoice numbering. Then add every client as its own customer record, complete with contacts and payment terms. Import an existing client list from a spreadsheet in bulk if you're switching tools, rather than re-keying a roster that's grown over several years, then invite your team and assign roles so sales can quote and finance can invoice from day one.
Send your first invoice
Pick a client and project, add milestone or deposit line items, and send the invoice as a branded PDF or link. Track every invoice as paid, partial, or overdue from a per-client dashboard, so nobody on the team has to interrupt finance to ask what's still outstanding on a given account or project this month.
Das erhalten Sie
Multi-client, multi-project
Customers, projects, and invoices are all first-class. Search and filter across all of them.
Milestone & deposit invoices
Bill 30% upfront, 30% mid-project, 40% on delivery: each stage its own invoice, tracked to paid.
Role-based team access
Sales can quote. AMs can view. Finance can invoice. No one steps on toes.
Branded invoice & quote PDFs
Your agency's brand on every document. Customizable templates per client if needed.
Activity tracking
Every invoice is logged when it's created, sent, and paid. No more "I didn't get the invoice".
Per-client reports
Revenue, outstanding, and overdue broken down by client and project.
Invoicing for agencies, in practice
Running a dozen active clients without a dozen different billing processes is exactly what invoice software for agencies needs to solve. Every customer, project, and invoice lives in one searchable workspace, so sales can raise a quote, an account manager can check what's outstanding, and finance can send the invoice, all from the same records, with automatic sequential numbering so nothing gets duplicated or skipped across clients, even when three people are billing the same week.
Long engagements rarely bill in one shot. Split a project into milestone or deposit invoices (30% upfront, 30% mid-project, 40% on delivery, or whatever split you agreed with the client) and track each stage to paid under the same client record instead of losing sight of which portion is still owed. If a client is VAT-registered or based abroad, set VAT per line item so every invoice shows a clean net, VAT, and gross breakdown, and bill in the client's own currency while your reports still consolidate back into your home currency for a single, accurate revenue picture across the whole agency.
Every document that leaves the agency carries your branding, whether it's a quote or an invoice, so the client experience stays consistent no matter which team member sent it. If a scope changes mid-project or a client disputes a milestone, issue a credit note against the original invoice rather than editing it after the fact. The history stays intact for the client and for your own records, and nobody has to explain a mysteriously edited total. At month-end, export invoices and payments per client in one click, instead of your finance person reassembling the picture from a dozen different email threads and spreadsheets scattered across the team.
Client rosters change, and so does the team managing them. Duplicate a previous invoice or quote when a new engagement looks like one you've billed before, instead of rebuilding every line item from scratch. Swap in the new project, dates, and amounts, and it's ready to send in a couple of minutes rather than half an hour. And because agency clients are increasingly international, the interface itself is available in 9 languages, so a client's own finance team can review the invoice without translating it line by line before they approve payment.
Ready to run billing for every single client from one place?
Start freeFragen und Antworten
Can different team members have different permissions?+
Yes. Organization users have roles (sales, account manager, finance), so each person sees what they need and nothing they shouldn't.
How do milestone invoices work?+
Issue a quote covering the whole engagement, then issue a separate invoice for each milestone as you hit it. Every invoice is tracked to paid under the same customer record.
Can I customize the invoice template per client?+
You can customize your invoice template with your branding globally. Per-client template overrides are not available today.
Is there a limit on the number of clients?+
Premium plans support unlimited customers. Smaller plans cap customer count. See pricing for details on which tier fits an agency your size.
Does Lemon Invoice handle VAT across different clients?+
Yes. Set a VAT rate per invoice line for each client, and every invoice shows a clear net, VAT, and gross breakdown regardless of which client or project it belongs to. This stays accurate whether a client is local or based in another country entirely, without your finance person adjusting anything by hand for each new invoice.
Can I bill clients in different currencies?+
Yes. Issue invoices in whatever currency each client pays in (USD, EUR, GBP, or others), and your dashboard reports still roll everything up into your home currency, so finance gets one consistent view across every account you manage, no matter how many currencies are involved across the client roster.
What happens if a milestone or scope changes after I've invoiced it?+
Issue a credit note against the original invoice instead of editing or deleting it. The client sees exactly what changed and why, and your invoice numbering and project history stay intact for whoever reconciles the account later: you, your finance team, or an accountant reviewing it after the fact.
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