A buyer in Rotterdam pays in euros, one in Chicago pays in dollars, and your own books still need to answer in baht. Converting each deal by hand is where the numbers start to drift.
A quarter with deals in three or four currencies turns 'how much did we actually bill' into a spreadsheet project instead of a quick check of the dashboard.
Cross-border deals hinge on terms like FOB or CIF as much as on price. A generic invoice template with no room to state them clearly invites a dispute later.
One line taxed at 7%, another at 0% for export — get the split wrong and your VAT records stop matching what you actually shipped.
Lemon Invoice lets you quote and invoice overseas buyers in the currency they pay in, apply the correct VAT rate to each line — domestic or export — and keep every document numbered and consistent. Your dashboard still totals everything back into your home currency, so a multi-currency quarter is still one number you can trust.
Sign up with your email and you're set up within a minute — no credit card, and nothing to install before you can quote your first overseas buyer. Because it runs entirely in the browser, quoting a buyer in Hamburg takes the same setup as quoting one down the road.
Set up your business profile once, then add each buyer with the currency they actually pay in. If you're bringing across an existing client list, import it from a spreadsheet instead of re-entering every buyer, currency, and contact by hand.
Build the invoice in the buyer's currency, set VAT per line for domestic or export items, and note shipping or payment terms directly on the document before sending it as a branded PDF or link. Track it to paid, partial, or overdue from a dashboard that still totals everything in your home currency.
Quote and bill in USD, EUR, THB, or whatever the deal is priced in — the PDF formats it correctly.
Every invoice, whatever currency it was billed in, rolls up into your home-currency totals automatically.
Domestic and export lines on the same invoice each carry their own correct VAT rate.
Send a quote or an order confirmation before you invoice, so terms are agreed and on record before goods move.
Spell out FOB, CIF, or payment terms directly on the document instead of relying on a side email.
A clean export of what was billed, in which currency, and at what VAT rate — ready for your accountant, not a reconstruction project.
Invoice software for import/export businesses has to start from a fact most general tools ignore: your buyers don't all pay in the same currency, and your books still need one clear answer for how much you actually billed. Quote and invoice each buyer in the currency the deal is priced in — dollars for a buyer in Chicago, euros for one in Rotterdam, baht for a domestic order — and let your dashboard consolidate every invoice back into your home currency automatically, so a quarter with deals in four currencies still totals into one number instead of four you have to add up yourself.
VAT rarely stays simple once goods start crossing a border. A single order can carry a domestic line taxed at 7% alongside an export line taxed at 0%, and getting that split wrong is how your VAT records stop matching what actually shipped. Set the rate per line item instead of per invoice, and each line — domestic or export — carries its own correct rate, with the net, VAT, and gross breakdown printed clearly regardless of which currency the invoice is in.
Cross-border deals are won and lost on more than price — terms like FOB, CIF, or a specific payment schedule need to be on the document itself, not buried in a side email a buyer's finance team never sees. Add those terms directly to your line items or notes on the quote or order confirmation, so the document a buyer signs off on already reflects exactly what was agreed, and the invoice that follows carries the same detail forward without anyone retyping it.
None of this replaces the customs paperwork that already runs alongside a shipment — Lemon Invoice covers the commercial documents: quotes, order confirmations, invoices, receipts, and credit notes, each numbered automatically and exportable in one click for your accountant. Correcting a shipment after the fact works the same way as everything else: issue a credit note against the original invoice, in the currency it was billed in, so your numbering and your currency records both stay intact even after a dispute or a partial refund.
Yes. Set the currency per buyer or per document, and the PDF formats the amounts correctly. Your dashboard still consolidates every invoice back into your home currency for reporting.
Yes. Set a VAT rate per line item, so an export line and a domestic line on the same invoice can each carry the correct rate, with the net, VAT, and gross totals broken out clearly.
Yes — add them to your line items or notes so the terms travel with the document. It's descriptive text on your quote or invoice, not a separate customs system.
No. It handles the commercial side — quotes, order confirmations, invoices, and receipts. Customs declarations and filings stay with whoever already handles that for your shipments.
Yes. Send a quote or order confirmation to lock in terms and pricing, then convert it into an invoice once the deal is confirmed — the line items carry over without retyping.
There's a free plan covering quotes, invoices, and payment tracking, so you can run real cross-border deals before deciding whether to upgrade. Paid plans raise your customer and document limits as your buyer list grows.
Issue a credit note against the original invoice, in the same currency it was billed in. It keeps your numbering intact and avoids introducing a currency mismatch between what was billed and what was corrected.
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